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General Information
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The HTRS 2023 Scientific Symposium will be held March 10-12, 2023. The Symposium venue and official accommodation provider is the Renaissance Orlando at SeaWorld®. Additional accommodations are available at the Embassy Suites by Hilton Orlando - Lake Buena Vista Resort.
HTRS has secured additional accommodations for symposium attendees at the Embassy Suites by Hilton Orlando. We encourage you to make your hotel reservations as soon as possible. The deadline to book rooms with the HTRS discount code is Monday, February 20, 2023, at 11:59 PM ET.
PLEASE NOTE: Due to the overwhelming demand for hotel rooms for the HTRS 2023 Scientific Symposium, the HTRS room block and all additional rooms at the Renaissance Orlando at SeaWorld® are sold out.
Online Reservation Portal
Call-In Reservations Call 1-800-EMBASSY (1-800-377-8898) Group code: “HTR”
The HTRS Group Rate is available 3 days pre- and post-meeting, based on availability.
Complimentary Shuttle Service
Embassy Suites Amenities The Embassy Suites is offering HTRS 2023 Symposium attendees basic WIFI in guest rooms and a waived resort fee, which includes:
For further hotel information please visit Embassy Suites by Hilton Orlando - Lake Buena Vista Resort.
Due to the overwhelming demand for hotel rooms for the HTRS 2023 Scientific Symposium, the HTRS room block and all additional rooms at the Renaissance Orlando at SeaWorld® are sold out.
Renaissance Orlando Amenities The Renaissance Orlando is offering HTRS 2023 Symposium attendees basic WIFI in guest rooms and a waived resort fee, which includes:
For further hotel information please visit Renaissance Orlando at SeaWorld®.
Full payment for guest rooms, tax, and incidental charges are the responsibility of individual attendees. Please present your credit card upon check-in for payment of all related room charges incurred during your stay.
To cancel your guest room reservation and receive a refund, you must notify the hotel a minimum of 72 hours prior to your date of arrival.
A charge of one night's room and tax will be charged to your credit card for cancellations made less than 72 hours prior to your date of arrival.
If you check out prior to your reservation check-out date, the hotel will add an early check-out fee to the guest account, equivalent to 50% of one night’s room and tax.
To avoid early departure fees, please notify the hotel of any change to your planned length of stay, prior to check-in.
Late checkouts are available upon request and subject to availability. Please contact the Front Desk directly to discuss availability and associated fees.
Hotel check-in time: 4:00 PM
Hotel check-out time: 11:00 AM
Guest arrivals prior to 4:00 PM will be accommodated based on availability.
Baggage check is available for early arrivals and while attending functions on the day of departure. See the hotel’s Bell Captain for assistance.
Orlando International Airport (MCO) Airport Phone: +1 407-825-2001 Hotel direction: 13 miles W This hotel does not provide a shuttle service to/from the airport.
Transportation Options
Mears Shuttle Service Advanced Reservations required Estimated fare: $20 USD (one way)
Taxi Estimated fare: $40 USD (one way)
Orlando is the third-largest metropolitan area in Florida. Situated in central Florida, it draws over 59 million visitors annually. Orlando is known for its year-round mild weather. The average daily high temperature in March is a balmy 78º F, while the average daily low is a comfortable 56º F. Orlando is home to theme parks, museums and galleries, shopping, golf, birding, kayaking, fine dining, and more. No matter what you enjoy, you'll find it in Orlando.
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