Important Eligibility Requirement for this Position 

This is a position for an independent contractor who owns a limited liability company (“LLC”) or operates as a sole proprietor. Applicants without an LLC may also be considered but are required to establish an LLC as a condition of  accepting an offer from HTRS and before signing an HTRS Independent Contractor Agreement. The process and cost of applying for an LLC, though slightly different for each state, is relatively simple. Learn more about setting up your LLC at www.irs.gov/businesses/small-businesses-self-employed/limited-liability-company-llc. 

Position Description 

The Hemostasis & Thrombosis Research Society, Inc. (“HTRS”) is seeking a highly organized, detail-oriented, and self-directed team player to manage multiple research award programs for our nonprofit professional society. As a member of the HTRS administrative team, this individual supports innovative scientific research in blood disorders conducted by HTRS members. This is an excellent opportunity to enhance your experience in nonprofit management while contributing to the success of the HTRS mission. 

Our preferred candidate is a self-starter who can manage intense detail, multiple priorities or   deadlines, and work collaboratively in a fast-paced environment with a small remote team. Previous experience managing academic research grants in higher education is preferred. This position also provides support for HTRS strategic planning, fundraising, committee development, and educational programming. 

Responsibilities 

This position is responsible for overseeing all aspects of HTRS research award program management from pre-award fundraising to grant agreement execution, required reporting, and post-award reconciliation.  

Specific responsibilities for the Award Programs Manager include: 

• Assisting the Executive Director with fundraising for award programs, including drafting  proposals for pharmaceutical company sponsors and tracking the status of pending requests 

• Developing timelines and a Request for Applications (“RFA”) for each award program cycle in collaboration with the HTRS Award Programs Council  (the “AP Council”) 

• Coordinating grant applications and feasibility review with program leaders 

• Answering queries from applicants, soliciting and confirming reviewers, and keeping AP Council leadership informed of progress toward review 

• Administering review committee meetings via Microsoft Teams and/or Zoom 

• Corresponding with applicants as needed and creating summaries of reviewers’ comments for all applicants 

• Drafting grant agreements for signature by awardees, mentors, and recipient institutions  

• Maintaining the HTRS Master Grants Database and completing required reconciliations for outcomes reporting 

• Collaborating with the HTRS Communications Manager to create eblasts and update the HTRS website and social media accounts on a regular basis 

General Responsibilities as a Member of the HTRS Administrative Team 

• Build relationships and educate audiences as an ambassador for HTRS within the hemostasis and thrombosis community and the broader community at large 

• Participate in regular weekly team meetings and 1:1 meetings with the Executive Director 

• Maintain a regular weekly schedule during standard business hours as agreed upon with  the Executive Director 

• Interact with HTRS members, the HTRS Board of Directors, the AP Council, internal planning committees, and representatives from national partner organizations in a professional and efficient manner 

• Travel to national meetings 2-3 times per year with the HTRS administrative team 

• Manage confidential information according to established privacy and confidentiality policies 

• Assist with other duties as approved and assigned by the Executive Director 

NOTE: The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties or responsibilities. 

Qualifications   

• Bachelor’s degree or equivalent combination of education and experience  

• At least 5 years of experience in a managerial role in a professional environment. Previous association management, academic grants office management, or nonprofit management experience will be prioritized 

• Proven level of excellence in written and verbal communication skills (writing samples will  be required) 

• Highly organized, detail-oriented, and self-motivated with exceptional time management skills. Able to prioritize work effectively and adjust priorities as directed  

• Comfortable working independently as a remote team member; previous remote work experience is preferred 

• Experience using software and other digital tools necessary for effective remote work, especially Microsoft 365 (Teams, Outlook, Word, Excel, PowerPoint, and OneDrive), Zoom, Asana (or other time management software), and Survey Monkey Apply (or similar grants management software) 

• Experience using graphic design programs such as Canva, association management/CRM software, and social media scheduling tools is a plus 

Additional Requirements 

• This is an independent contractor position for an individual who owns a limited liability company (“LLC”) or operates as a sole proprietor 

• The contracted individual agrees to bear full responsibility for the withholding, collection, and payment of appropriate federal and state income taxes, employment insurance premiums, and personal retirement plan contributions 

• The contracted individual will be required to carry necessary business insurance 

• The contracted individual must provide their own dependable, high-speed internet connection and office equipment (laptop, wireless mouse, printer, etc.) necessary to participate in remote work and Zoom and Teams meetings 

Benefits  

• Competitive hourly rate commensurate with experience  

• Flexible work hours with an expectation of 36 hours/week during standard business hours 

• Collaborative and supportive work culture  

• Professional development and continuous learning opportunities  

How to Apply   

Submit your résumé and a detailed cover letter explaining why you would be a perfect fit for this opportunity by 12:00 PM ET on Friday, May 16, 2025, to:  

Lorilyn Jacobsen-Tews  
HTRS Executive Director 
[email protected] 

The subject line of your email should read: “Award Program Manager - [Your Last Name].”  

About HTRS  

HTRS is a North American professional medical society with over 700 members from the United States and Canada. The Society is dedicated to research, mentoring, workforce development, and continuing education for physicians, investigators, and all health care professionals interested in advancing care for people with hemostatic and thrombotic disorders. 

Hiring Statement   

The Hemostasis and Thrombosis Research Society, Inc. (www.htrs.org) is committed to fostering a workplace where all employees, contractors, members, and stakeholders are treated with dignity and respect. We celebrate the unique perspectives, backgrounds, and talents that each individual brings to our organization. 

HTRS provides employment opportunities to all qualified individuals protected by applicable law. We believe that variety enriches our organization and enhances our ability to fulfill our mission of advancing care for people with hemostatic and thrombotic disorders. We actively encourage and welcome applications from all individuals with applicable experience and professional backgrounds.